The Foreign Investors Council (FIC) is a not-for-profit membership organisation which works to create the best environment for business and economic growth. Our members include companies operating in Romania.
Although our members are businesses, not individuals, we do collect and use personal information relating to individuals as part of our activities. This is generally in order to manage our membership and to carry out our wider work representing the interests of the business environment. We also collect personal information about individuals who sign up to our events or surveys or to receive our briefings and who work for or with us.
This privacy policy sets out how the FIC collects and uses personal information about individuals.
Your privacy is one of our fundamental commitments at Foreign Investors Council (together referred to as “FIC”). Therefore, we take outmost care to process your personal data in accordance with the principles set forth in the data protection legislation applicable in Romania, including (EU) Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”). Personal data represents any information relating to an identified or identifiable natural person, and an identifiable person is that person that may be identified directly or indirectly, particularly by reference to an identification number or to one or more factors specific to its physical, psychological, mental, economic, cultural or social identity.
This privacy policy regards the personal data of our members, business partners, other persons contacting and visiting FIC and of the representatives thereof, potential employees, interns or associates and it applies to data collected through FIC website, www.fic.ro, as well as to all other personal data FIC collects through e-mail or other off-line contacts. The privacy policy describes:
- the purposes for which FIC collects and use your personal data;
- the processing grounds for such purposes;
- the categories of personal data FIC collect from you and process;
- the duration of processing of such data;
- your rights as data subjects and the manner in which you may exercise them;
- to whom FIC may disclose your personal data
Purposes, grounds for processing and categories of personal data
In the context of your interaction with FIC, you, as a natural person, may be subject to the data processing activities that FIC performs. Thus, FIC uses your personal data in the following cases:
1. If you are a member of FIC or potential member:
1.1. Providing information on FIC membership
FIC uses your relevant personal data in order to provide information on the FIC’s membership and activity.
1.2. Communicating with you
FIC uses your contact details in order to communicate with you with respect to FIC membership, activity, task forces and any other relevant business-related matters. FIC relies in this case on your acceptance of the FIC bylaws as grounds for processing.
1.3 Sending newsletters
FIC may also use your contact details in order to provide to you in electronic form our newsletters on FIC’s activity, minutes of meetings, FIC press releases, position papers, events, invitations and any other relevant information for the business environment, but only if you have subscribed or given your express consent to such processing. You can always withdraw your consent expressing thereby your option of not receiving our newsletters in the future by clicking “Unsubscribe” when you receive the respective e-mail or by writing at office@fic.ro.
The categories of data processed in the context of our relationship with you are your name, e-mail, phone, address, as well as other personal data you may provide directly to us.
2. If you are a representative of FIC members
2.1. Providing information on FIC activity
FIC uses your relevant personal data in order to provide information on activity reports, meetings with officials, updates regarding legislation that is relevant for the business environment and any other specific information.
2.2. Communicating with you
FIC uses your contact details in order to communicate with you with respect to FIC’s events, meetings with authorities, position papers, legislation that is important for the business community and any other relevant business-related matter. FIC also relies in this case on the legitimate interest in providing our services according to our area of activity.
2.3 Sending legal, fiscal and IP-related newsletters
FIC may also use your contact details in order to provide to you in electronic form our newsletters on FIC’s activity, minutes of meetings, FIC press releases, position papers, events invitations and any other relevant information for the business environment, but only if you have subscribed or given your express consent to such processing. You can always withdraw your consent expressing thereby your option of not receiving our newsletters in the future by clicking “Unsubscribe” when you receive the respective e-mail or by writing at office@fic.ro.
In all cases, the data is provided either directly by you or by the member. The categories of data processed in this context are generally your name, position, e-mail, phone, identification data.
3. If you are a business partner or a services provider of/for FIC
3.1. Maintaining our contractual relationship with you
FIC uses your relevant personal data in order to maintain our contractual relationship with you. FIC relies in this case on the performance of our agreement as grounds for processing.
3.2. Communicating with you
FIC uses your contact details in order to communicate with you with respect to any relevant business-related matters. FIC also relies in this case on the performance of our agreement as grounds for processing.
The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, as well as other personal data you may provide directly to us.
4. If you are a representative, contact person, employee or other collaborator of a FIC’s business partner
4.1. Maintaining our contractual relationship with our business partner
We use your relevant personal data in order to maintain our contractual relationship with our business partner. We rely in this case on the legitimate interest in ensuring that the contractual relationship is managed properly.
4.2. Communicating with you
We use your contact details in order to communicate with you with respect to any relevant business-related matters. We also rely in this case on the legitimate interest of ensuring that the contractual relationship is adequately carried out.
In all cases, the data is provided either directly by you or by the business partner. The categories of data processed in this context are generally your name, position, e-mail, phone, fax, address, identification data, as well as other personal data provided to FIC, usually by you, as needed to fulfil the above purposes.
5. If you are a visitor of our premises:
We use your personal data in order to ensure the security of our premises, assets and personnel. In this case, we base our data processing on the legitimate interest of FIC, namely the protection of such premises, assets and personnel.
The categories of data processed in this context are your name as well as other personal data you may provide directly to us.
6. If you are a user of our Internet website:
We use the personal data we collect from you when you visit our Internet site, www.fic.ro, in order monitor the traffic and improve the content of the website. We base this data processing activity on our legitimate interest in ensuring the proper functioning of our Internet website, as well as its improvement.
The categories of data processed in this context are the hour and date of accessing the Internet website and the IP address from which our Internet website was accessed.
For all above categories of data subjects, FIC may also process your data in the context of changes in structure or similar transactions involving FIC. In this case, the grounds for processing may be represented by the legal obligation (in case FIC is legally obliged to disclose certain personal data to public authorities), the performance of the agreement concluded by FIC in the context of such transaction (if you are a party to such agreement) or the legitimate interest of FIC to carry out the transaction in the most effective manner (in the rest of the cases).
Providing the personal data
When the data is required directly from you, FIC kindly asks you to provide all categories of personal data we request in the aforementioned purposes, as otherwise we shall not be able to carry out our activity (including, among others, to provide you with information regarding FIC’s activity).
If you provide to FIC the personal data of other natural persons, we kindly ask you to communicate to them before such disclosure the modality in which FIC intends to process their personal data, as described in this Privacy Policy.
Disclosure of your personal data
While as a rule we shall not disclose your personal data to any third parties, we may if in your interest and necessary, disclose relevant personal data to courts of law, relevant authorities and affiliates in the context of FIC’s activities.
Duration of processing
We intend to keep your personal data for the duration of your membership period, the assistance agreement, as well as afterwards, according to our internal policies and the legal obligations incumbent upon us.
In case the data is not collected in the context of membership or an assistance agreement, such data will be kept for as long as necessary in order to attain the purpose of the envisaged data collection.
Your rights
In your capacity as data subjects, the GDPR provides you with a series of rights including:
- the right of access - allowing you to obtain confirmation that your personal data is being processed by us and, if affirmative, the relevant details of such processing activities;
- the right to rectification - allowing you to rectify your personal data if inaccurate;
- right to erasure - allowing you to obtain the erasure of your personal data in certain cases (e.g., if the data is no longer necessary in relation to the purposes for which it was collected);
- right to restriction - allowing you to obtain the restriction of processing your personal data in certain cases (e.g., when you contest the accuracy of your personal data, for a period enabling us to verify such accuracy);
- the right to object - allowing you to object to further processing of your personal data within the conditions and limits set forth by law;
- right to data portability - allowing you to receive the personal data concerning you that you have provided to us, in a structured, commonly used and machine-readable format or to transmit this data to another data controller.
We are happy to ensure your exercise of these rights.
You may exercise your aforementioned rights and find out more about such rights by filing with us, as data controller, a written request at Foreign Investors Council, 11 Ion Campineanu St., Union International Center, 3rd Floor, District 1, Bucharest, 010 031, Romania or by e-mailing us at office@fic.ro.
You also have the right to file a complaint with the data protection authority.
We are committed to always treat your requests with the utmost attention and address any queries you may have in the shortest time possible.
Versions to this privacy policy
This Privacy Policy is in force as of May 21, 2018.
This Privacy Policy may be updated from time to time. Any changes shall become effective as of the date they are posted on the Website.